Final Conference Program

DOWNLOAD THE CONFERENCE PROGRAM BELOW

Sponsor and Exhibitor Guidelines

The official guidelines for both Exhibitor and Sponsor participation can now be downloaded from the link below.

Please send any queries to conference@cnia.ca

Please also note that we welcome smaller contributions from Sponsors and Vendors. If you would like to contribute items for the Conference Delegate Bags, or to contribute a smaller amount of money, we will include a small but visible ad in our Final Program. Or, you can collaborate with other businesses to sponsor a bigger event, for instance, a refreshment break or lunch. All contributions are welcome!! Please contact conference@cnia.ca for more details.

Sponsors and Vendors

An Opportunity for your Business

Be a part of the CNIA Conference and showcase your products and services. This is an exciting opportunity for you to discuss concepts and exchange ideas; it will also provide an excellent chance to network with your peers. Reserve a spot today so you do not miss out on the best booth locations!

The CNIA recognizes that sponsorship of any kind is an investment. Sponsorship opportunities and associated benefits have been tailored to optimize the potential for sponsors to obtain a return on their investment.

We would be pleased to review the options available to you, as well as the benefits of exhibiting and/or sponsoring. If you are interested in being a part of the Conference, simply complete the enclosed Exhibitor Contract and/or the Sponsorship Agreement and return it to the CNIA Conference Office.

Exhibitor Showcase Opportunities

Exhibit Showcase Dates (subject to change)
November 23 – 10:00 a.m. – 8:00 p.m.*
November 24 – 10:00 a.m. – 2:00 p.m.*

*The Trade Show floor will be closed at set times during the day in order for Exhibitors to take breaks.

** space must be contiguous

Items included in the Booth Space Rate

• Booth space reservation is 10’ x 10’
• 10’ draped booth backdrop and 4’ side rails
• Carpeting (as provided by venue)
• Listing in the Final Program
• Two (2) complimentary badges for the exhibit floor only (for each 10’ x 10’ area rented – includes breakfast, lunch, breaks and Trade Show Receptions). Additional badges can be purchased closer to the Conference date.
• One (1) insert (per 10’ x 10’ area rented) in the delegate kit
• List of Conference Participants** (available on-site only)

**Due to the federal government security and privacy act (PIPEDA), only delegates who grant permission to release their information will be included on the list.

Move-in Dates

November 23 – 8:00 a.m. – 5:00 p.m.
(all booths must be set up no later than 5:00 p.m.)

Move-out Date

November 24 – 7:00 a.m. – 2:00 pm

Shipment of Exhibitor Materials

A Show Services company will be appointed. Additional information about shipping and booth equipment rentals will be made available in the Exhibitor’s Manual.

Booth Space Reservation & Required Payment

An exhibit area floor plan is included in this package (see page 8). Please record your preferred exhibit booth space numbers on the Exhibitor Showcase Contract, also included with this package. To apply for space, you will need to submit: the completed Exhibitor Showcase Contract and full payment as outlined under ‘Booth Space Rates’ of this prospectus. No booth assignment will be made until these conditions are met.

Cancellation or Reduction of Space by the CNIA

The CNIA may cancel this contract, upon reasonable cause, or upon the happening of events beyond its control, which makes performance impossible or unless, upon written notice to the exhibitor by an authorized agent, employee, or officer of the CNIA. The CNIA reserves the right to alter, reduce, or redistribute allocated space upon reasonable notice, or upon the happening of events beyond its control that render previous space allocation impossible or, upon written notice to the exhibitor by an authorized agent or employee, or officer of the CNIA. In the event of such cancellation or reduction, the CNIA agrees to negotiate in good faith toward refund, reduction or alternate application of the sums paid by the exhibitor as rental fees.

Cancellation or Reduction of Booth Space by the Exhibitor

Cancellation or reduction in space reservations must be submitted in writing. Cancellation or reduction in space reservations received at the CNIA office on or before August 1, 2009 will receive a 50% refund.

No refund of payment will be made if cancellation or reduction of booth space reservation occurs after August 1, 2009. The CNIA will be entitled to all monies paid and owed as liquidated damages. Refunds, where applicable, shall be made without interest.

Failure to Occupy Exhibit Space

If space is not occupied by the close of the exhibit installation period, on November 23 at 5:00 p.m., this will be considered a no-show and the exhibitor will forfeit the space. This forfeited space may be resold, reassigned or used by the CNIA without obligation on the part of the CNIA for any refund or consultation whatsoever. No part of an exhibit shall be dismantled during exhibit hall hours without permission of the CNIA.

Sponsorship Opportunities

Conference Sponsorship

Sponsorship of any conference is an investment. Whether you are a large or small company, CNIA has sponsorship opportunities for every budget. Starting for as little as $250, you can be a part of CNIA’s Conference and reach members of the organization and members of organizations supporting the Conference.

If you are interested in sponsoring the Conference or one of its events, simply review the sponsorship opportunities and complete the enclosed Sponsorship Agreement, returning it by fax or by mail to the CNIA Conference Office.

Sponsorship Benefits

Conference sponsors receive benefits, by way of recognition and participation, throughout the Conference. Specific benefits will vary depending on the level of sponsorship selected.

Conference Sponsorship Levels

Gold, Silver, & Bronze (please add 6% GST to all totals)

* Only applies to Conference materials that have not yet been printed and/or distributed.  Logo to be represented in black only.

** Due to government security and privacy guidelines (PIPEDA), only delegates who grant permission to release their information will be included in the list. List will not include telephone numbers.

Event Sponsorship

In addition to the Conference Sponsorship opportunities, Event Sponsorship allows organizations to sponsor one specific event within the Conference.

Event Sponsorship Benefits

$3,000-$6,500 Level

• Logo and designation as an event sponsor will appear on all printed Conference materials*
• Logo and designation as an event sponsor will appear on Conference signs displayed at the hotel
• Logo & designation on CNIA Web site, positioned according to level of patronage
• Electronic list of delegates will be provided on-site with name, title, full mailing and e-mail addresses**
• Ability to place promotional products in delegate kits (1)
• Two complimentary full day admission passes applicable on the day the sponsorship is taking place
• Exclusive sponsor of the event sponsored (with the exception of the benefits provided to the Conference Sponsors)

* Only applies to Conference materials that have not yet been printed and/or distributed.  Logo to be represented in black only. ** Due to government security and privacy guidelines (PIPEDA), only delegates who grant permission to release their information will be included in the list. List will not include telephone numbers.

$500-$3,000 Level

• Logo and designation as an event sponsor will appear on all printed Conference materials*
• Logo and designation as an event sponsor will appear on Conference signs displayed at the hotel
• Logo & designation on CNIA Web site, positioned according to level of patronage
• Electronic list of delegates will be provided on-site with name, title, full mailing and e-mail addresses**
• Ability to place promotional products in delegate kits
• One complimentary full day admission pass applicable on the day the sponsorship is taking place
• Complimentary display table during sponsored event (6-ft skirted table)
• Exclusive sponsor of the event sponsored (with the exception of the benefits provided to the Conference Sponsors)

$200-$375 – Place an ad in the preliminary or final programs as follows:

• 1/2 page, black only – $200
• Full page, black only – $375

• Place an ad in the Preliminary Program and receive 50% off the cost of running the same ad in the Final Program

Media Sponsor – In exchange for 2 full page ads, CNIA will offer the following:

• Company name and designation as an media sponsor will appear on all Conference materials*

• Company name and designation as a media sponsor will appear on displayed Conference signs

• Conference name and designation on CNIA Web site, positioned according to level of patronage
• Ability to place one promotional product in delegate kits
• One complimentary table-top display (for the duration of the Trade Show)
• One free media pass

* Only applies to Conference materials that have not yet been printed and/or distributed. Logo to be represented in black only.

** Due to government security and privacy guidelines (PIPEDA), only delegates who grant permission to release their information will be included in the list. List will not include telephone or fax numbers.